Work Melbourne) Table of contents 1.List of

 

 

Work Health and Safety Plan

(Pan Pacific Melbourne)

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Table of
contents

1.List of
attachments                                                                                                                             
3

2. Purpose  3

3. Scope  3

4.Definitions
/Abbreviations  4

5. Responsibilities  4

6. System Overview                                                                                                                                 5

7. WHS Policy  6

8. Risk Assessement 6

9. Compliance Register  7

10. Implementation Plan  7

11. Procedures  8

12. Emergency preparedenes  9

13. WHS Training                                                                                                                    11                                                                                                                                                       
                                      

 

14.System
Evaluation                                                                                                              
12

 

15.
Attachments                                                                                                                     
 13

 

 

 

 

 

 

 

 

 

 

1.     
List of
attachments

Ø  Attachment 1 – Risk
Register

Ø  Attachment 2-
Compliance Register

Ø  Attachment 3- Incident
Form

Ø  Attachment 4- WHS
Training Register

 

2. Purpose

The purpose
of this plan is to establish and maintain an effective health and safety
management system. Pan Pacific Melbourne is committed to implement a structured
approach to workplace health and safety  to achieve a 
high standard of safety performance. The main objective of this plan is
to assist in meeting its obligations as per work health and safety legislation.

 

3. Scope

This document applies to all Pan Pacific
Melbourne’s activities across the controlled entities it supports and manages,
including:

·        
Pan
Pacific’s employees and workers

·        
Visitors

 

4. Definitions
and abbreviations

 

Person
Conducting a Business or Undertaking (PCBU)

A PCBU has the primary duty of care to ensure, so far as is reasonably
practicable:
> the health and safety of its workers while they are at work, and
 

Officer

The duty of am officer is  to exercise due diligence to ensure that
the PCBU complies with its health and safety obligations under the WHS Act.

Induction

The process of introducing new workers to the company; their work,
their supervisors and their fellow workers.

Monitoring

All methods to supervise, including audit, reviews, inspections,
observations and investigations

Health and
Safety Representative (HSR)

A worker elected by members of their work group to represent them in
health and safety matters.

Risk Register

A central register of all risks or several risk registers identified
by the organisation and it includes risk ranking based on likelihood and consequence,
impact as well as control strategies.

Safety
Management System

A  complete set of policies and
procedures designed to solve health and safety issues in an integrated way.

Safety Plan

A strategic action plan that forms part of the business plan, usually
over a year. It should have a budget.

Worker

Is a person who carries out work in any capacity for a PCBU in its
workplace.

Other persons

Includes any visitors
 

 

Abbreviation

What it
stands for

AS/NZS

Australian
/ New Zealand Standard

HSR

Health and
Safety Representative

PCBU

Person
Conducting a Business or Undertaking

WHS /
WH&S

Work
Health & Safety

WHSMS

Work
Health & Safety Management System

 

5. RESPONSIBILITIES

·        
PCBU:

 Being the PCBU, must:

> ensure
the health and safety of its employees and others in our workplace

>
maintain a work environment that is free of  risks to health and safety

> provide
safe plant and structures

 

·        
The Chairperson
and members of the Board

 

The
Chairperson and members of the Board, as officers, are responsible for ensuring
that complies with any duty or obligation under the WHS Act. It can be  achieved by these officers exercising due
diligence, means they:

> keep an
up to date knowledge of work health and safety matters

> attain
a proper understanding of  all the  operations and the hazards as well as risks
involved

 

·        
Managers

 

 Managers have to provide a safe and healthy
workplace for employees and visitors, in particular in the areas of their
control. This includes:

>
modelling health and safety leadership

>
Promoting the Work Health and Safety Management System

 

·        
Workers/ Employees

ü  Workers have to take  reasonability 
to take  care for their own health
and safety while they are  working

ü  They must comply with any reasonable instructions
given by the Manager,

ü  They should make sure that the work areas are
safe when leaving it

 

 

·        
Visitors

Visitors and
other persons are  responsible  to comply 
with workplace safety rules.

ü  they should take reasonable care for their
own health and safety

ü  they should comply with all reasonable safety
instructions provided by staff

 

·        
Health and Safety Representatives (HSR)

HSRs should  undertake approved training to exercise their
powers, including

ü  consultation  with workers on a regular basis

ü  inspection of 
the work area

ü  participation in workplace accident and
incident investigations as required

 

6. System
overview

 

Safety management system has the following elements:

 

Ø  Plan

Ø  Do

Ø  Check

Ø  Act

 

 

7. Policy

 

The Statement
WHS policy provides the overarching direction 
to Pan Pacific Melbourne and it will 
be followed in pursuit of workplace health and safety outcomes. In
accordance with the policy the hotel will take all reasonably practicable
measures to eliminate risks to the health, safety and welfare of workers, contractors,
visitors, and anyone else  such as visitors
who may be affected by our operations. In accordance with this policy, the
organization is committed to ensuring we will be comply with the Work Health
and Safety Act 2011 (the Act) and any other relevant legislation, applicable
Codes of Practice and Australian Standards.

 

 

8. Risk
Assessment

The
objective of any WHS risk assessment is to identify hazards, take appropriate
control measures  to protect workers,
contractors and visitors from risks to their health, safety and welfare.
Control measures for WHS hazards need to be implemented as required per  hierarchy of control. Attachment 1 (Risk
register and Risk Treatment register)

 

9. Compliance
register

The
objective of Compliance  register to
establish, implement and maintain procedures through access to relevant
legislation, standards and codes of practice associated with its working and
learning environment, activities and service. Attachment 2 (compliance
Register)

10.
Implementation (action) plan

Factor

Actions
to be taken

Due
Date

Person
responsible

Additional
factors

KPIs

Workers are unsure of the
health and safety legislation and codes of practice

Create manuals and guides to be filled in online
in the system, with the information of each worker.

1 July

– Health and Safety manager

All the workers in all the areas need to answer
the questionnaire about health and safety in their departments after the
determined period of 2 months

Evaluation by the Health and Safety committee of
the answers.

A health and safety training needs analysis
has not been conducted for two years

 
Organise training
The manager of Health and Safety will be
responsible for developing the training and the deliver to the workers, with
help of the Health and Safety representatives.
The costs will be calculated according to
the necessities for training in each department.

1 Sep

– Health and Safety manager
– Health and Safety representative
– Health and Safety internships

All the workers will receive training
during the period of time resigned for.

The Health and Safety committee will be
responsible for analysing and measuring training feedback and measure
percentage of incidents after training

There is no mechanism to inform workers of
hazards (and their assessment) that have been identified in their work area

Hazard assessment will be available of the
internal web system for all workers any time.
Management will be responsible to provide
training for the internships for uploading the information content in the
hazard assessments for the past 3 years in the company

1 Nov

Health and Safety manager
– Health and Safety internships

All the workers will be required to access
the page once a week for measurement and controlling by the HS department

After the 4 months of implementation all
the workers will be required to access the information once a week to gather
knowledge about the previous hazards in the past years/months.

There is no procedure in place to use data
to identify risks, control those risks, or monitor outcomes of reported
inadequacies

The department of Health and Safety will be
responsible to create and deliver to each department the risk assessment for
controlling the outcomes reported

1 Feb

Health and Safety manager
– Health and Safety internships

All the workers will be required to access
the risk assessments once a week for the first month of implementation for
training and learning the tools.

The managers and supervisors of each
department will be responsible for keeping the assessment updated.

 

 

11. Procedures

 

The Risk Management Process:

 

WHS risk
management should be undertaken for all activities where there is the potential
for harm.

Managing WHS risks involves four steps:

§  Identify hazard that can cause hazard

§  Assessing risks (if necessary), for example,how serious the harm could
be and the likelihood of it happening.

§  implement the most effective control measure that is reasonably
practicable in the circumstances.

§  Reviewing control measure to ensure  that control measures are working as planned.

 The risk management process

 

 

 

 

Reporting of HAZARD/INJURY/INCIDENT:

 All managers and employees are required to
complete an incident form if hazard/injury/incident occurs, and:

>  For recording purposes complete a
Hazard/Injury/Incident Report Form

 > provide relevant information of the form
giving details of the incident.

> All
hard copy forms should be signed by the relevant parties

Attachment 3(Incident
Form)

 

12. Emergency
preparedness and response

 The efficient planning plays a
sufficient role in emergency management. As planning for emergencies is very
important to control the existing event. In addition, it is a technique to
avoid hazards such as hotel fires, and demonstrates the intention to recognize
the crisis warning signals. Hotels have been categorized as high-risk
buildings, especially for fires, because of the presence of highly flammable
materials and the chance of pervasion of smoke and fire to the rest of the
building or even to neighboring

 

 

 

 

13. WHS TRAINING AND INDUCTION :

Training is
essential  to ensure workers have the
skills and knowledge necessary to fulfil their WHS obligations. WHS training is
a basic requirement for to achieve a safe workplace. The WHS training needs can
 be determined in consultation with
managers and workers, as well as through review of the WHS Risk Register,
however it can be generally categorised into three kinds:

Ø  Generic WHS
Training— Training
to develop skills and knowledge which is commonly required, e.g. induction
training

Ø  Risk
Specific WHS Training—training
that is  required for those persons who
conduct activities with a specific risk to health and safety or a verification
activity, e.g. first aid training,  manual handling training, confined spaces
training.

Ø  Specific WHS
Training—skills and
licensing which are required depends on the specific hazards and risk, e.g. any
farm equipment operation.Attachment 4(training Register)

 

14. System
evaluation

WHSMS can be
evaluated by continuous
improvement process that includes four components: Plan, Do, check and Act. In addition,
it can be evaluated by many other
methods such as audits, reviews, inspections, observations and investigations
as well as WHSMS records .

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15. Attachments

 

Ø  Attachment 1

 

 

Risk register

Reference ID
 
 

Describe the risk
 
 
What
can happen? How can it happen? When can it happen?

Rate the likelihood
– Very Likely
– Likely
– Unlikely

Very unlikely

Rate the likelihood
– Very Likely
– Likely
– Unlikely

Very unlikely

Method
of training eg on the job, theory, practical

 
 
Resulting level of risk
– Low
– Medium
– High
– Major

# 1: No power for more than a day
 
Example: delete after reading or leave as a guide.
 

Power failure
for more than one day
Loss of all
frozen stock, refrigerated food, food and drink cabinets
Security system
may not operate, staff cannot lock up
No lighting to
kitchen or elsewhere
Could happen
anytime, night or day, no notice
Air con, exhaust
fans and hand dyers will not work
No appliances,
but stoves will work if lit manually. No hot water
Cash
register, stock control and EFTPOS etc will not operate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date first completed:
 

Compiled by:

Date reviewed:
 

Reviewed by:

Risk treatment register

Risk in priority order
 
from the risk
register
 
 
 
 
 

Possible treatment options
 
– Available
options
– More research
needed to create new options?
 

Preferred
options

Choose what to do:
 
A = accept option/s
R = reject option/s
 

Who will
implement option/s

 
 
By when

# Risk # 1:
Priority B
No power for more
than a day
 
This is an example: you can delete it after reading it or leave for reference

Power failure
for more than one day
Loss of all
frozen stock, refrigerated food, food and drink cabinets
Security system
may not operate, staff cannot lock up
No lighting to
kitchen or elsewhere
Could happen
anytime, night or day, no notice
Air con, exhaust
fans and hand dyers will not work
No appliances,
but stoves will work if lit manually. No hot water
Cash
register, stock control and EFTPOS etc will not operate

1.
3.
4.
6.

1.  = A
3.  = A
4. =  A
6.
=  R

 

 

 

Ø  Attachment 2

Compliance Register

Name
of Register

Pan
Pacific Work Health ands Safety Register Compliance Obligations

Purpose
of Register

This
document has been designed to provide Staff Members, officers of the Hotel
and Heath and safety Representative with guidance on the compliance
requirements that should be applied to identify and manage risks

 

 

Original
Effective Date

 

Review
Due Date

 

Revision
Effective Date

Revisions
will be made to reflect changes in compliance requirements.

Approval
Date

 

References

Work
Health and Safety, and Wellbeing (WHS&W) Policy AS/NZS 4801, Occupational
Health and Safety Management Systems

 

 

 

 

Ø  ATTACHMENT 3

 

HAZARD/INJURY/INCIDENT
REPORT FORM

Notifiable incidents must be reported to Pan
Pacific Melbourne.

 

PART A:
HAZARD/INJURY/INCIDENT REPORT (to be completed by the involved worker or
manager)

Is this a
Hazard report Injury report Incident (i.e. near miss) report?

Is this a
Notifiable Incident? _____No ____________Yes

Date
Reported to Comcare:

Workplace
Location:

Date of
Incident:

Date
Reported:

Time of
Incident:

Name of
person reporting the incident/hazard/near miss (print name): Name of person injured (if applicable):

Nature of
injury (if applicable):

Part of body
injured (if applicable):

Treatment
Outcome (If applicable): ____Nil
___________Required First Aid__________ Medical treatment from GP Hospital

Location of
the hazard/injury/incident: Description of hazard/injury/incident:

How did the
hazard/injury/incident occur (contributing factors)?

 

 

 

 

Ø  Attachment
4

 

WHS TRAINING
REGISTER

 

 

Who
was trained/ job title

Reason
for training

Duration
of training

Who
provided training

Method
of training eg on the job, theory, practical

 
 
Location of
training

Scheduled
date

Date
completed